METHODOLOGY FOR EMERGENCY RESPONSE & DISASTER MANAGEMENT PLANS (ERDMP)
INTRODUCTION
With rapid industrialization and the birth of large-scale plants using complex technologies, it has become vital for industries to develop their own “Emergency Response & Disaster Management Plans" to enable them to meet any undesired eventuality. Some of the disasters in the recent past have brought out glaring inadequacies in the management systems to respond to a disastrous situation to effectively control and minimise the loss of lives and property.
Emergency Response & Disaster management plan means a well-coordinated, comprehensive response plan to contain loss of life, property, environment and provide speedy and effective recovery by making the most effective use of available resources in case of a disaster.
Such a plan will ensure establishment of a system, which would make optimum use of our available resources for speedy containment of the disaster protecting the health and safety of people, nearby residences and workers as well as minimising damage to property and environment.
OBJECTIVE OF ERDMP
Safeguarding lives, environment and property at site and in its neighbourhood;
Containing the incident and bring it under control and restore normalcy at the earliest;
Minimise damage to lives, property and environment;
Rescue and treat casualties on priority;
Assist district administration in evacuating people to safe areas;
Extend necessary welfare assistance to casualties.
METHODOLOGY OF ERDMP PREPARATION
A DMP is usually prepared in two parts: On-site DMP and Off-site DMP. The On-site DMP is administered by the owner or occupier of the hazardous plant/installation, The Off-site DMP is normally administered by the District Magistrate with the assistance of other relevant authorities.
“On site emergency plan” means a response plan to contain and minimise the effects due to emergencies within the installations which have a potential to cause damage to people and facilities within the installation premises
“Offsite emergency plan” means a response plan to control and mitigate the effects of catastrophic incidents in above ground installation or underground installations or road transportation.
Emergencies can be categorised into three broad levels on the basis of seriousness and response requirements, namely: –
Level 1: This is an emergency or an incident which
a) Can be effectively and safely managed, and contained within the site, location or installation by the available resources;
b) Has no impact outside the site, location or installation.
Level 2: This is an emergency or an incident which –
a) Cannot be effectively and safely managed or contained at the location or installation by available resource and additional support is alerted or required;
b) Is having or has the potential to have an effect beyond the site, location or installation and where external support of mutual aid partner may be involved;
c) Is likely to be dangerous to life, the environment or to industrial assets or reputation.
Level 3: This is an emergency or an incident with off-site impact which could be catastrophic and is likely to affect the population, property and environment inside and outside the installation, and management and control is done by district administration. Although the Level 3 emergency falls under the purview of District Authority but till they step in, it should be the responsibility of the unit to manage the emergency.
Level 1 and Level 2 shall normally be grouped as onsite emergency and Level 3 as off-site emergency.
PROJECT DELIVERABLES
Table 1. ERDMP
Sr. No. | Document Deliverable |
Key Abbreviations |
1 | INTRODUCTION |
1.0 | Introduction |
2 | DEFINITIONS |
2.0 | Definitions |
3 | APPLICABILITY |
3.0 | Applicability |
4 | SCOPE AND INTENT |
4.0 | Scope and Intent |
4.1 | Scope |
4.2 | Intent |
5 | CONTENT OF REGULATION |
5.0 | The content of the regulation |
5.1 | Basic Assumptions for Study |
6 | CLASSIFICATION OF EMERGENCY |
6.0 | Classification Of Emergency |
7 | IMPLEMENTATION SCHEDULE |
7.0 | Implementation Schedule |
8 | CONSEQUENCES OF DEFAULT OR NON-COMPLIANCE |
8.0 | Consequences of Default or Non-Compliance |
9 | REQUIREMENTS UNDER OTHER STATUTES |
9.0 | Requirements under other statutes |
10 | PRE-EMERGENCY PLANNING |
10.0 | Pre-Emergency Planning |
10.1 | Hazard Identification |
10.2 | Risk Analysis and Risk Assessment |
10.3 | Causes of disaster |
11 | EMERGENCY MITIGATION MEASURES |
11.0 | Emergency Mitigation Measures |
11.1 | Basic requirement of ERDMP |
11.2 | Resource mobilization |
11.3 | Incident preventing measures and procedures |
12 | EMERGENCY PREPAREDNESS MEASURES |
12.0 | Emergency Preparedness Measures |
12.1 | Emergency Drills and Mock Exercises |
12.2 | Training |
12.3 | Mutual Aid |
13 | RESPONSE PROCEDURES AND MEASURES |
13.0 | Response Procedures and Measures |
14 | EMERGENCY ORGANIZATION AND RESPONSIBILITIES |
14.0 | Emergency Organization and Responsibilities |
14.1 | Noticing the Emergency |
14.2 | Declaration of Emergency |
14.3 | Controlling the Emergency |
14.4 | Emergency Organization Chart |
14.5 | Roles and Responsibilities of Key Personnel |
14.6 | Duties of Employees other than KEY Personnel |
15 | INFRASTRUCTURE |
15.0 | Infrastructure |
15.1 | Emergency Control Centre |
15.2 | Assembly Points |
15.3 | Escape Routes |
15.4 | Wind Socks |
16 | DECLARATION OF ON-SITE AND OFF–SITE EMERGENCIES |
16.0 | Declaration of on-site and off–site emergencies |
17 | RESOURCES FOR CONTROLLING EMERGENCY |
17.0 | Resources for controlling Emergency |
18 | DEMOGRAPHIC INFORMATION |
18.0 | Demographic Information |
19 | MEDICAL FACILITIES |
19.0 | Medical Facilities |
20 | EVACUATION |
20.0 | Evacuation |
21 | INFORMATION TO PUBLIC |
21.0 | Information to Public |
22 | ROLES AND RESPONSIBILITIES OF STAKEHOLDERS INCLUDING EXTERNAL AGENCIES |
22.0 | Roles and Responsibilities of Stakeholders Including External Agencies |
23 | REPORTING OF THE INCIDENT |
23.0 | Reporting of the Incident |
24 | ACTION AFTER REPORTING OF INCIDENT BY THE ENTITY |
24.0 | Action after Reporting of Incident by The Entity |
25 | TERMINATION OF EMERGENCY |
25.0 | Termination of Emergency |
26 | EMERGENCY RECOVERY PROCEDURES: |
26.0 | Emergency Recovery Procedures |
27 | ERDMP FOR PIPELINES CARRYING PETROLEUM PRODUCTS AND RETAIL OUTLETS |
27.0 | ERDMP for pipelines carrying petroleum products and retail outlets |
28 | ERDMP FOR ROAD TRANSPORTATION |
28.0 | ERDMP for road transportation |
28.1 | Resource mobilization for road transport emergency |
28.2 | TREM Card (Specific to Road Transportation) |
28.3 | Role of External Agencies for road transportation emergency |
29 | INTEGRATION OF THE ERDMP WITH THE NATIONAL DISASTER MANAGEMENT PLAN (NDMP) |
29.0 | Integration of the ERDMP with the National disaster management plan (NDMP) |
29.1 | National Disaster Management Plan (NDMP) |
29.2 | Integration of ERDMP with NDMP |
29.3 | Security Threat Plan |
30 | MISCELLANEOUS |
30.0 | Miscellaneous |
| SCHEDULE – I Schedule of implementation of Code of Practice for ERDMP SCHEDULE – II Status of Compliance of Various Statutes as per PNGRB Guidelines SCHEDULE – III Basic Requirements of ERDMP SCHEDULE – IV Resource Mobilization (Men and Equipment) Schedule – V The important Roles and Responsibilities of Various Stakeholders SCHEDULE – VI INCIDENT REPORTING FORMAT Schedule –VII ERDMP for pipelines carrying petroleum products SCHEDULE –VIII Resource Mobilization for Road Transportation Emergencies SCHEDULE – IX Transport Emergency Card Format |
| CHECK LIST-1 Emergency Response and Disaster Management Plan (ERDMP)Hazard Identification CHECK LIST-2 Incident Prevention Measures CHECK LIST-3 MUTUAL AID / MOCK DRILLS CHECK LIST-4 ERDMP Response Measures/Infrastructure CHECK LIST-5 Review and Updation of ERDMP CHECK LIST-6 Availability of resources [ internal / external] CHECK LIST-7 ERDMP - Recovery Measures |
| Annexure – 1 MSDS Annexure -2 Contact Numbers for Key Personnel |
PROJECT REQUIREMENT
Table 2. ERDMP
Sr. No. | Document Required |
1. | Terms of reference |
2. | Guidelines for study |
3. | Old ERDMP |
4. | Geographical and Demographical information (Distance from Depot, Population, Facility, Tankage details for various products, Details of Pumps for transferring products. etc.) |
5. | HAZOP Report |
6. | HAZID Report |
7. | QRA Report |
8. | Location Plan of the Installation indicating siting of the installation at neighboring details up to a distance of 2 km from the installation in each direction. |
9. | Site plan of the installation showing a complete layout of the installation indicating boundary walls, exit and entry gates and location of various facilities. |
10. | Layout of Fire Water Systems and Fire Fighting Equipment details. |
11. | Line block diagram of manufacturing process and Process Flow Diagram (PFD) of each unit. |
12. | Material Safety Data Sheet (MSDS) for all hazardous chemicals stored, handled, produced and transported in the installation. |
13. | Internal and External Emergency contact numbers and addresses of police, fire station, hospitals, mutual aid industry, factory inspectors, Board, State Pollution Control Board, Petroleum and Explosive Safety Organization (PESO), etc. |
14. | Pipeline route map and details of various facilities such as sectionalizing Valve (SV), intermediate Pigging (IP) stations, intermediate pumping stations (IPS) across pipeline route (If applicable) |
15. | Addresses and Telephone Directory of Technical Support Services such as Environmental Laboratories, firefighting chemical suppliers, public and private consultant associated with emergency handling and Aviation Medical Services, if any. |
16. | Security threat plan (If available) |
17. | Resource Mobilisation (Resource mobilisation includes manpower requirement, firefighting materials, appliances or equipment, safety equipment, communication facilities, transport, list of emergency drugs and Appliances etc.) |
18. | Resource Mobilisation for Road Transportation Emergencies (In-Plant Resources such as Mechanical Equipment, Electrical Equipment, Personal Protective Equipment, Other Safety Items, Fire Fighting Equipment, Communication Equipment, Traffic Control Equipment; and External Resources), Identification of Communication Resources |
19. | Identified in other safety studies and risk registers (if available) |
20. | Emergency Organization And Responsibilities(if any are defined) |
21. | Siren Codes (Details Of Siren Code) |
22. | Organization Chart, Communication Flow Chart including Communication during Night/Holidays. |
23. | Infrastructure (Emergency Control Centers, Assembly Points, Escape Routes, Wind Socks) |
24. | Communicating The Emergency(Features Of The Communication Facilities Available At Site, Resources For Controlling Emergency) |
25. | Evacuation Procedure |
26. | Medical Facilities: Facilities Available At First Aid Centre, Details of trained person in first aid in the plant, Identified Hospital Facilities Available At Identified Hospital, Facilities available at other local hospitals, Antidotes and emergency medicines, Details of specialist Doctors in town, Details Of Hospital In Nearby Cities |
27. | TREM (Transport Emergency) Card Format |
28. | Aerial snapshot |
29. | P & ID Diagram |
30. | Emergency mock drill document |
31. | Merits of Meeting with mutual aids |
32. | Resources For Controlling Emergencies |
33. | Fire drill report |
34. | Emergency Response Plan |
DISCLAIMER
HSE Risk Management Services Private Limited accepts no liability or responsibility whatsoever for it in respect of any use of or reliance upon this Methodology by any third party.
Copying this Methodology without the permission of HSE Risk Management Services Private Limited is not permitted.
