HSE Risk Management Services Pvt. Ltd.SCO-30, Second floor near V.R Mall, TDI Business Centre Sector 118, TDI City, Mohali, Punjab-140501Mail id:yashpal@hse-rms.comContact No.:9012200076, 9012100076, 8288088030Website: www.hse-rms.comHSE Risk Management Services Pvt. Ltd.SCO-30, Second floor near V.R Mall, TDI Business Centre Sector 118, TDI City, Mohali, Punjab-140501Mail id:yashpal@hse-rms.comContact No.:9012200076, 9012100076, 8288088030Website: www.hse-rms.comHSE Risk Management Services Pvt. Ltd.SCO-30, Second floor near V.R Mall, TDI Business Centre Sector 118, TDI City, Mohali, Punjab-140501Mail id:yashpal@hse-rms.comContact No.:9012200076, 9012100076, 8288088030Website: www.hse-rms.comHSE Risk Management Services Pvt. Ltd.SCO-30, Second floor near V.R Mall, TDI Business Centre Sector 118, TDI City, Mohali, Punjab-140501Mail id:yashpal@hse-rms.comContact No.:9012200076, 9012100076, 8288088030Website: www.hse-rms.com

Client: M/s ___ Title: METHODOLOGY FOR EMERGENCY RESPONSE & DISASTER MANAGEMENT PLANS
23/04/2024	1	Final	AM	SS	YSG
Date	Rev	Remarks / Revision Summary	Prepared	Checked	Approved
			HSE RMSPL
REVISION RECORDS

DISCLAIMER

HSE Risk Management Services Private Limited accepts no liability or responsibility whatsoever for it in respect of any use of or reliance upon this Methodology by any third party.

Copying this Methodology without the permission of HSE Risk Management Services Private Limited is not permitted.

INTRODUCTION

With rapid industrialization and the birth of large-scale plants using complex technologies, it has become vital for industries to develop their own “Emergency Response & Disaster Management Plans” to enable them to meet any undesired eventuality. Some of the disasters in the recent past have brought out glaring inadequacies in the management systems to respond to a disastrous situation to effectively control and minimize the loss of lives and property.

Emergency Response & Disaster management plan means a well-coordinated, comprehensive response plan to contain loss of life, property, environment and provide speedy and effective recovery by making the most effective use of available resources in case of a disaster.

Such a plan will ensure establishment of a system, which would make optimum use of our available resources for speedy containment of the disaster protecting then health and safety of people, nearby residences and workers as well as minimizing damage to property and environment.

OBJECTIVE OF ERDMP

• Safeguarding lives, environment and property at site and in its neighborhood;
• Containing the incident and bring it under control and restore normalcy at the earliest;
• Minimize damage to lives, property and environment;
• Rescue and treat casualties on priority;
• Assist district administration in evacuating people to safe areas;
• Extend necessary welfare assistance to casualties.

METHODOLOGY OF ERDMP PREPARATION

A DMP is usually prepared in two parts: On-site DMP and Off-site DMP. The On-site DMP is administered by the owner or occupier of the hazardous plant/installation, The Off-site DMP is normally administered by the District Magistrate with the assistance of other relevant authorities.

“On site emergency plan” means a response plan to contain and minimize the effects due to emergencies within the installations which have a potential to cause damage to people and facilities within the installation premises

“Offsite emergency plan” means a response plan to control and mitigate the effects of catastrophic incidents in above ground installation or underground installations or road transportation.

Emergencies can be categorized into three broad levels on the basis of seriousness and response requirements, namely: –

Level 1: This is an emergency or an incident which

• Can be effectively and safely managed, and contained within the site, location or installation by the available resources;
• Has no impact outside the site, location or installation.

Level 2: This is an emergency or an incident which –

• Cannot be effectively and safely managed or contained at the location or installation by available resource and additional support is alerted or required;
• Is having or has the potential to have an effect beyond the site, location or installation and where external support of mutual aid partner may be involved;
• Is likely to be danger to life, the environment or to industrial assets or reputation.

Level 3: This is an emergency or an incident with off-site impact which could be catastrophic and is likely to affect the population, property and environment inside and outside the installation, and management and control is done by district administration. Although the Level 3 emergency falls under the purview of District Authority but till they step in, it should be responsibility of the unit to manage the emergency.

Level 1 and Level 2 shall normally be grouped as onsite emergency and Level 3 as off-site emergency.

PROJECT DELIVERABLES

Table 1. ERDMP

Sr. No.	Document Deliverable
Key Abbreviations
1	INTRODUCTION
1.0	Introduction
2	DEFINITIONS
2.0	Definitions
3	APPLICABILITY
3.0	Applicability
4	SCOPE AND INTENT
4.0	Scope and Intent
4.1	Scope
4.2	Intent
5	CONTENT OF REGULATION
5.0	The content of the regulation
5.1	Basic Assumptions for Study
6	CLASSIFICATION OF EMERGENCY
6.0	Classification Of Emergency
7	IMPLEMENTATION SCHEDULE
7.0	Implementation Schedule
8	CONSEQUENCES OF DEFAULT OR NON-COMPLIANCE
8.0	Consequences of Default or Non-Compliance
9	REQUIREMENTS UNDER OTHER STATUTES
9.0	Requirements under other statutes
10	PRE-EMERGENCY PLANNING
10.0	Pre-Emergency Planning
10.1	Hazard Identification
10.2	Risk Analysis and Risk Assessment
10.3	Causes of disaster
11	EMERGENCY MITIGATION MEASURES
11.0	Emergency Mitigation Measures
11.1	Basic requirement of ERDMP
11.2	Resource mobilization
11.3	Incident preventing measures and procedures
12	EMERGENCY PREPAREDNESS MEASURES
12.0	Emergency Preparedness Measures
12.1	Emergency Drills and Mock Exercises
12.2	Training
12.3	Mutual Aid
13	RESPONSE PROCEDURES AND MEASURES
13.0	Response Procedures and Measures
14	EMERGENCY ORGANIZATION AND RESPONSIBILITIES
14.0	Emergency Organization and Responsibilities
14.1	Noticing the Emergency
14.2	Declaration of Emergency
14.3	Controlling the Emergency
14.4	Emergency Organization Chart
14.5	Roles and Responsibilities of Key Personnel
14.6	Duties of Employees other than KEY Personnel
15	INFRASTRUCTURE
15.0	Infrastructure
15.1	Emergency Control Centre
15.2	Assembly Points
15.3	Escape Routes
15.4	Wind Socks
16	DECLARATION OF ON-SITE AND OFF–SITE EMERGENCIES
16.0	Declaration of on-site and off–site emergencies
17	RESOURCES FOR CONTROLLING EMERGENCY
17.0	Resources for controlling Emergency
18	DEMOGRAPHIC INFORMATION
18.0	Demographic Information
19	MEDICAL FACILITIES
19.0	Medical Facilities
20	EVACUATION
20.0	Evacuation
21	INFORMATION TO PUBLIC
21.0	Information to Public
22	ROLES AND RESPONSIBILITIES OF STAKEHOLDERS INCLUDING EXTERNAL AGENCIES
22.0	Roles and Responsibilities of Stakeholders Including External Agencies
23	REPORTING OF THE INCIDENT
23.0	Reporting of the Incident
24	ACTION AFTER REPORTING OF INCIDENT BY THE ENTITY
24.0	Action after Reporting of Incident by The Entity
25	TERMINATION OF EMERGENCY
25.0	Termination of Emergency
26	EMERGENCY RECOVERY PROCEDURES:
26.0	Emergency Recovery Procedures
27	ERDMP FOR PIPELINES CARRYING PETROLEUM PRODUCTS AND RETAIL OUTLETS
27.0	ERDMP for pipelines carrying petroleum products and retail outlets
28	ERDMP FOR ROAD TRANSPORTATION
28.0	ERDMP for road transportation
28.1	Resource mobilization for road transport emergency
28.2	TREM Card (Specific to Road Transportation)
28.3	Role of External Agencies for road transportation emergency
29	INTEGRATION OF THE ERDMP WITH THE NATIONAL DISASTER MANAGEMENT PLAN (NDMP)
29.0	Integration of the ERDMP with the National disaster management plan (NDMP)
29.1	National Disaster Management Plan (NDMP)
29.2	Integration of ERDMP with NDMP
29.3	Security Threat Plan
30	MISCELLANEOUS
30.0	Miscellaneous
	SCHEDULE – I Schedule of implementation of Code of Practice for ERDMP SCHEDULE – II Status of Compliance of Various Statutes as per PNGRB Guidelines SCHEDULE – III Basic Requirements of ERDMP SCHEDULE – IV Resource Mobilization (Men and Equipment) Schedule – V The important Roles and Responsibilities of Various Stakeholders SCHEDULE – VI INCIDENT REPORTING FORMAT Schedule –VII ERDMP for pipelines carrying petroleum products SCHEDULE –VIII Resource Mobilization for Road Transportation Emergencies SCHEDULE – IX Transport Emergency Card Format
	CHECK LIST-1 Emergency Response and Disaster Management Plan (ERDMP)Hazard Identification CHECK LIST-2 Incident Prevention Measures CHECK LIST-3 MUTUAL AID / MOCK DRILLS CHECK LIST-4 ERDMP Response Measures/Infrastructure CHECK LIST-5 Review and Updation of ERDMP CHECK LIST-6 Availability of resources [ internal / external] CHECK LIST-7 ERDMP – Recovery Measures
	Annexure – 1 MSDS Annexure -2 Contact Numbers for Key Personnel

PROJECT REQUIREMENT

Table 2. ERDMP

Sr. No.	Document Required
	Terms of reference
	Guidelines for study
	Old ERDMP
	Geographical and Demographical information (Distance from Depot, Population, Facility, Tankage details for various products, Details of Pumps for transferring products. etc.)
	HAZOP Report
	HAZID Report
	QRA Report
	Location Plan of the Installation indicating siting of the installation at neighboring details up to a distance of 2 km from the installation in each direction.
	Site plan of the installation showing a complete layout of the installation indicating boundary walls, exit and entry gates and location of various facilities.
	Layout of Fire Water Systems and Fire Fighting Equipment details.
	Line block diagram of manufacturing process and Process Flow Diagram (PFD) of each unit.
	Material Safety Data Sheet (MSDS) for all hazardous chemicals stored, handled, produced and transported in the installation.
	Internal and External Emergency contact numbers and addresses of police, fire station, hospitals, mutual aid industry, factory inspectors, Board, State Pollution Control Board, Petroleum and Explosive Safety Organization (PESO), etc.
	Pipeline route map and details of various facilities such as sectionalizing Valve (SV), intermediate Pigging (IP) stations, intermediate pumping stations (IPS) across pipeline route (If applicable)
	Addresses and Telephone Directory of Technical Support Services such as Environmental Laboratories, firefighting chemical suppliers, public and private consultant associated with emergency handling and Aviation Medical Services, if any.
	Security threat plan (If available)
	Resource Mobilization (Resource mobilization includes manpower requirement, firefighting materials, appliances or equipment, safety equipment, communication facilities, transport, list of emergency drugs and Appliances etc.)
	Resource Mobilization for Road Transportation Emergencies (In-Plant Resources such as Mechanical Equipment, Electrical Equipment, Personnel Protective Equipment, Other Safety Items, Fire Fighting Equipment, Communication Equipment, Traffic Control Equipment; and External Resources), Identification of Communication Resources
	Identified in other safety studies and risk registers (if available)
	Emergency Organization And Responsibilities(if any are defined)
	Siren Codes (Details Of Siren Code)
	Organization Chart, Communication Flow Chart including Communication during Night/Holidays.
	Infrastructure (Emergency Control Centers, Assembly Points, Escape Routes, Wind Socks)
	Communicating The Emergency(Features Of The Communication Facilities Available At Site, Resources For Controlling Emergency)
	Evacuation Procedure
	Medical Facilities: Facilities Available At First Aid Centre, Details of trained person in first aid in the plant, Identified Hospital Facilities Available At Identified Hospital, Facilities available at other local hospitals, Antidotes and emergency medicines, Details of specialist Doctors in town, Details Of Hospital In Nearby Cities
	TREM (Transport Emergency) Card Format
	Aerial snap shot
	P & ID Diagram
	Emergency mock drill document
	Merits of Meeting with mutual aids
	Resources For Controlling Emergencies
	Fire drill report
	Emergency Response Plan